Programme Support Unit Coordinator

Closing date
Feb. 27, 2017, midnight
Job details

Position Title : Programme Support Unit Coordinator

Duty Station : Addis Ababa, Ethiopia

Classification : Professional Staff, Grade P3

Type of Appointment : Special short-term graded, Six months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 27 February 2017

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Benin, Bahamas, Botswana, Belize, Congo, Cabo Verde, Djibouti, Micronesia (Federated States of), Gabon, Gambia, Guyana, Iceland, Cambodia, Comoros, Lesotho, Luxembourg, Libya, Montenegro, Marshall Islands, Mongolia, Mauritania, Maldives, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, Trinidad and Tobago, United Republic of Tanzania, Holy See, Saint Vincent and the Grenadines, Venezuela (Bolivarian Republic of), Vanuatu, Samoa


The portfolio of the IOM Mission in Ethiopia is growing in size and complexity and a new Programme Support Unit (PSU) is being established to guarantee quality control, homogeneity and synergy in the work of the various Units (Migration Health, Operations, Emergency and Post Crises, Migration Management). The PSU will focus on the following activities: Project Development, Project Monitoring and Evaluation, Project Reporting, Donor and Partner Liaison. It will be comprised by three National Officers and one JPO. The successful candidate will be managing the Programme Support Unit under the direct supervision of the Head of Programmes, S/he will also be directly responsible for coordinating activities under UN Delivering as one and for information sharing both at the central level and at the sub office level.

Core Functions / Responsibilities:

  1. Analyze development assistance policies, trends, priorities; prepare donor profiles, in coordination with Donor Relations Division in Headquarters (HQs) and draft donor briefing notes.

  2. Prepare, coordinate, and submit funding proposals taking into account national and donor priorities, United Nations Development Assistance Framework (UNDAF), and IOM’s country, regional and global strategic priorities and objectives.

  3. Represent IOM in inter-agency fora, including but not limited to the UNDAF working groups, Sustainable Development Goals (SDG) working group and others.

  4. Prepare and ensure timely and quality preparation and submission of all project reports, in close coordination with operational units according to requirements of IOM, donors and relevant stakeholders.

  5. Support the monitoring of progress against strategic objectives, project and programme benchmarks and UNDAF results. Oversee the establishment of a common M&E framework that incorporates regular reporting requirements and impact evaluation strategies, in close coordination with M&E staff and project managers.

  6. Develop and maintain relations with governmental authorities, diplomatic missions, UN agencies, donors and other relevant stakeholders.

  7. Review and edit reports and documents prepared by various Mission units for internal and external distribution.

  8. Coordinate internally with all units and sub-offices in response to request for information from HQs, Regional Office (RO), donors, partners, and any other relevant stakeholders.

  9. Perform such other duties as may be assigned.

Required Qualifications and Experience:


• Master’s degree in Political or Social Sciences, Law, International Relations or a related field from an accredited academic institution with five years of relevant professional experience; or

• University degree in the above fields with seven years of relevant professional experience.


• Experience in project development, reporting, public information and M&E.

• Familiar with IOM project cycle and processes in place.

• Experience working on UNDAF.

• Experience in liaising with governmental and diplomatic authorities as well as with national and international institutions.

• Sound and proven understanding of internal and international migration issues in the


• Knowledge of Ethiopia is an advantage.


Fluency in English is required.

Desirable Competencies:


• Accountability – takes responsibility for action and manages constructive criticisms;

• Client Orientation – works effectively well with client and stakeholders;

• Continuous Learning – promotes continuous learning for self and others;

• Communication – listens and communicates clearly, adapting delivery to the audience;

• Creativity and Initiative – actively seeks new ways of improving programmes or services;

• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness - displays awareness of relevant technological solutions;

• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.


Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

How to apply

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 27 February 2017 at the latest, referring to this advertisement.

For further information, please refer to:

In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 14.02.2017 to 27.02.2017

Requisition: SVN 2017/32 (P) - Programme Support Unit Coordinator (P3) - Addis Ababa,Ethiopia

(54974088) Released

Posting: Posting NC54974120 (54974120) Released

Job Source: International Organization for Migration

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